- Notice of Privacy Practices
- How We May Use and Disclose Medical Information About You
- Who Will Follow This Notice
- Policy Regarding the Protection of Personal Information
- Notice of Individual Rights
- Changes to This Notice
- Other Uses of Medical Information
At Montgomery Psychiatry & Associates (MPA), we understand your privacy is of paramount importance in psychiatry and all other areas of mental health care.
If you have any questions regarding this policy, do not hesitate to contact our Office Administrator and Privacy Officer, Linda Teel.
The following Privacy Notice is effective 22-March-2013 and is posted in our office lobby. You can also print a copy of this policy using the Print PDF button ↓ at the bottom of this page.
Notice of Privacy Practices
- This notice describes how medical information about you may be used and disclosed and how you can get access to this information.
- Please review it carefully.
How We May Use and Disclose Medical Information About You
The following categories describe different ways that we use and disclose medical information.
For each category of uses or disclosures, we will elaborate on the meaning and provide more specific examples, if you request. Not every use or disclosure in a category will be listed.
However, all of the ways we are permitted to use and disclose information will fall within one of the categories.
We must obtain your authorization before the use and disclosure of any psychotherapy notes, uses and disclosures of PHI for marketing purposes, and disclosure that constitute a sale of PHI.
Uses and disclosures not described in this Notice of Privacy Practices will be made only with authorization from the individual.
We may use and disclose medical information about you so that the treatment and services you receive at the Practice may be billed to and payment may be collected from you, an insurance company or a third party.
For example, we may disclose your record to an insurance company so that we can get paid for treating you.
We may use medical information about you to provide you with medical treatment or services.
We may disclose medical information about you to doctors, nurses, technicians, medical students, or other personnel who are involved in taking care of you at the Practice or the hospital.
For example, we may disclose medical information about you to people outside the Practice who may be involved in your medical care, such as family members, clergy or other persons that are part of your care.
For Health Care Operations
We may use and disclose medical information about you for health care operations.
These uses and disclosures are necessary to run the Practice and ensure that all of our patients receive quality care.
We may also disclose information to doctors, nurses, technicians, medical students, and other Practice personnel for review and learning purposes.
For example, we may review your record to assist our quality improvement efforts.
Who Will Follow This Notice
This notice describes our Practice’s policies and procedures and that of any health care professional authorized to enter information into your medical chart, any member of a volunteer group which we allow to help you, as well as all employees, staff and other Practice personnel.
Policy Regarding the Protection of Personal Information
We create a record of the care and services you receive at the Practice.
We need this record in order to provide you with quality care and to comply with certain legal requirements. This notice applies to all of the records of your care generated by the Practice, whether made by Practice personnel or by your personal doctor.
The law requires us to:
- Make sure that medical information that identifies you is kept private
- Give you this notice of our legal duties and privacy practices with respect to medical information about you; and
- To follow the terms of the notice that is currently in effect
Other ways we may use or disclose your protected healthcare information include:
- Appointment reminders
- As required by law
- For health-related benefits and services
- To individuals involved in your care or payment for your care
- To avert a serious threat to health or safety; and
- For treatment alternatives
Other uses and disclosures of your personal information could include disclosure to, or for:
- Medical examiners and funeral directors
- Health oversight activities
- Law enforcement
- Lawsuits and disputes
- Military and veterans
- National security and intelligence activities
- Organ and tissue donation
- Public health risks; and
- Worker’s compensation
Notice of Individual Rights
You have the following rights regarding medical information we maintain about you:
Right to a Paper Copy of this Notice
You have the right to a paper copy of this notice.
You may ask us to give you a copy of this notice at any time.
Right to Inspect and Copy
You have the right to inspect and copy medical information that may be used to make decisions about your care.
We may deny your request to inspect and copy in certain very limited circumstances.
Right to Amend
If you feel that medical information we have about you is incorrect or incomplete, you may ask us to amend the information.
You have the right to request an amendment for as long as the information is kept by, or for, the Practice.
To request an amendment, your request must be made in writing and submitted to the Privacy Officer and you must provide a reason that supports your request.
We may deny your request for an amendment.
Right to Request Restrictions
You have the right to request a restriction or limitation on the medical information we use or disclose about you for treatment, payment or health care operations.
You also have the right to request a limit on the medical information we disclose about you to someone who is involved in your care or the payment for your care, like a family member or friend.
We are not required to agree to your request.
If we do agree, we will comply with your request unless the information is needed to provide you emergency treatment.
To request restrictions, you must make your request in writing to the Privacy Officer.
Right to Request Removal from Fundraising Communications
You have the right to opt out of receiving fundraising communications from the Practice.
Right to Restrict Disclosures to Health Plan
You have the right to restrict disclosures of PHI to a health plan if the disclosure is for payment of health care operations and pertains to a healthcare item or service for which the individual has paid out of pocket in full.
Right to Request Confidential Communications
You have the right to request that we communicate with you about medical matters in a certain way or at a certain location.
You must make your request in writing and you must specify how or where you wish to be contacted.
Right to an Accounting of Disclosures
You have the right to request an “accounting of disclosures.”
This is a list of the disclosures we made of medical information about you.
To request this list or accounting of disclosures, you must submit your request in writing to the Privacy Officer.
Changes to This Notice
We reserve the right to change this notice.
We will post a copy of the current notice in the Practice’s waiting room.
If you believe your privacy rights have been violated, you may file a complaint with the Practice or with the Secretary of the Department of Health and Human Services.
To file a complaint with the Practice, contact Linda Teel, our Privacy Officer.
All complaints must be submitted in writing.
You will not be penalized for filing a complaint.
Other Uses of Medical Information
Other uses and disclosures of medical information not covered by this notice or the laws that apply to use will be made only with your written authorization.
If you provide us permission to use or disclose medical information about you, you may revoke that permission, in writing, at any time.
If you have any questions about this notice or would like to receive a more detailed explanation, please contact our Privacy Officer.